Continuing Education records are to be maintained for a MINIMUM of six years.
- Programs prior to 2024:
- For Regularly Scheduled Series, attendance is submitted via spreadsheet.
- Data from the spreadsheet is entered into the Access database.
- Spreadsheets are placed in the program-specific file.
- Transcript requests are filled using the Access database
- For CEHP events, registrations are managed using Cvent.
- An attendance roster is generated and active onsite at the event
- Following the event, Cvent records are updated to reflect actual attendance.
- A scanned version of the attendance roster is placed in the activity file.
- Verification of Attendance is done as a function of the evaluation process, and certificates are generated upon completion of the evaluation.
- Data from the VOA is entered into the Access database and placed on transcripts.
- For Enduring Activities, completion records are downloaded from Canvas and entered into the Access database.
- Copies of completion records are placed in the activity file
- Programs 2024 and beyond:
- Activities are created in HighMarksCE
- For Regularly Scheduled Series, attendance records may still be submitted via spreadsheet and uploaded into HighMarksCE. Also available is an option for learners to log in and claim credit; use of this function is being evaluated.
- For CEHP events, learners are given a url and/or a QR code to access HighMarksCE for purposes of evaluating the program, verifying attendance and claiming credit.
- Completion records from Enduring Activities will be added into HighMarksCE by CEHP staff.
- HighMarksCE maintains transcripts for all learners which may be claimed on demand.
- Records from the previous six years will be added to learners’ files and made available.
- Learners are able to add information from activities not sponsored by the University of Missouri into HighMarksCE for their own use in a consolidated transcript; however, these programs are not considered the responsibility of the University or CEHP.